Privacy

The retention of project data is subject to a variety of rules and regulations depending on the nature of the data and the jurisdiction in which the project is taking place. In general, legal project data should be retained for as long as necessary to meet the purposes for which it was collected.

In the United States, for example, the American Bar Association's Model Rules of Professional Conduct require lawyers to retain client files for a minimum of five years after the completion of a matter. Other states may have different requirements, and it is important to ensure that data is retained in line with your requirements. 

In the United Kingdom, we are required to retain client files for a minimum of six years, although some types of records may need to be retained for longer periods.

In addition to professional conduct rules, project data retention may also be governed by laws such as data protection regulations and electronic records management requirements. These laws may set out specific requirements for the retention and disposal of data, including the need for secure storage and the erasure of data when it is no longer needed.

Project data should be retained for as long as necessary to meet the clients legal and professional obligations, to respond to potential claims or litigation, and to ensure that our clients can be confident of proving the spatial advice the have received from Jennings Geomatics is robust and fit for purpose. 

We will usually keep data in line with client requirements under the laws of England and Wales. The period of data retention will be agreed as part of the Scope of Works which will form part of the Service Agreement or Commercial Contract agreed between all parties on a case by case basis. 

Contact us if you have further questions or to discuss the data retention requirements for the jurisdiction your project is operating in.